Accounts Payable (AP)
Managing payables efficiently is critical to maintaining strong vendor relationships and healthy cash flow. Synpact Consulting’s Accounts Payable (AP) Services help you streamline invoice processing, approvals, and payments with accuracy, transparency, and control.
We transform your AP process into a strategic function — ensuring every invoice is validated, every vendor is paid on time, and your working capital is optimized for growth.
Why Choose Synpact for Accounts Payable Services
- End-to-End Process Management: From invoice capture to payment reconciliation, we manage your complete AP cycle.
- Error-Free Accuracy: Automated data capture and validation ensure precise recording and eliminate duplicate payments.
- Faster Approvals: Streamlined digital workflows accelerate invoice approvals and payment cycles.
- Vendor Relationship Management: Maintain transparent communication and on-time settlements with your suppliers.
- Compliance & Audit Readiness: Ensure adherence to accounting standards, tax regulations, and internal control policies.
- Technology Integration: We work seamlessly with ERP and accounting platforms like SAP, NetSuite, QuickBooks, and Xero.
- Cost Efficiency: Reduce processing time, headcount, and overhead costs while improving financial visibility.
Our Accounts Payable Services Include
- Invoice Receipt & Validation – Capture invoices via email, EDI, or upload and validate against POs and GRNs.
- Invoice Processing & Coding – Ensure correct account coding, cost center tagging, and approval routing.
- Vendor Master Data Management – Maintain updated vendor details and ensure compliance documentation.
- Payment Processing & Scheduling – Prepare vendor payments as per terms, using secure digital banking interfaces.
- Reconciliation & Reporting – Match vendor ledgers, resolve discrepancies, and prepare AP aging reports.
- Expense & Credit Note Management – Process employee reimbursements, discounts, and credit adjustments.
- AP Automation & Workflow Setup – Implement AI-powered OCR, approval automation, and dashboard analytics.
- Audit Support & Compliance Checks – Maintain complete audit trails and documentation for financial transparency.
Process & Workflow
- Data Collection & Invoice Capture – Receive invoices via digital or manual channels.
- Validation & Approval Routing – Verify vendor, PO match, and route for authorization.
- Processing & Recording – Enter approved invoices into the system and post to general ledger.
- Payment Execution – Schedule and process payments as per vendor terms.
- Reconciliation & Reporting – Match payments with invoices and generate aging, exception, and summary reports.
- Continuous Improvement – Identify bottlenecks, recommend automation, and enhance vendor satisfaction.
Industries & Use Cases
Industries / Sectors Covered:
• Technology & SaaS
• Healthcare & Life Sciences
• Manufacturing & Industrial
• Retail & Consumer Goods
• Energy & Infrastructure
• Professional Services
Use Cases:
• High-volume invoice processing for growing enterprises
• Organizations seeking to reduce payment delays and errors
• Businesses with global vendor networks needing centralized control
• Companies preparing for audits and compliance reviews
• Firms optimizing working capital through efficient AP management
Frequently Asked Questions (FAQs)
Q: Can you integrate with our existing accounting or ERP system?
A: Yes, we integrate with major ERP and accounting platforms such as SAP, Oracle, NetSuite, and QuickBooks.
Q: How do you ensure accuracy and prevent duplicate payments?
A: Automated validation and 3-way matching (PO, GRN, Invoice) ensure precision and prevent errors.
Q: What kind of reports will I receive?
A: You’ll receive AP aging reports, payment schedules, exception reports, and reconciliation summaries.
Q: Do you handle vendor communication and follow-ups?
A: Yes, we manage vendor queries, statement reconciliations, and periodic communications on your behalf.
Q: How secure is your AP process?
A: We use encrypted platforms, restricted access, and documented approval workflows to maintain security and compliance.
Call to Action
Looking to simplify your payables process and maintain strong vendor trust?
Synpact Consulting’s Accounts Payable Services bring automation, control, and efficiency to your financial operations.
Contact: [email protected] to schedule a free AP workflow assessment or request a customized service proposal.